New Milton Town Council – Covid 19 update




Covid-19 update


** UPDATED 8TH April 2020 **


All Town Council Committee meetings will be held via Zoom until further notice. Anyone wishing to join the virtual meeting must contact us no later than 24 hours before the meeting time. Email or call 01425 619120. This will enable us to send you the relevant link to the meeting.


Agendas, Minutes and Planning Lists can all be found on our website.




Following advice received from SLCC (Society of Local Council Clerks)


Our F&GP Committee last night passed a resolution establishing a suitable delegation to the Clerk to keep things going, as follows:


“To extend the delegation of Council decisions including financial ones to the Clerk and Chairman of Standing Committees during any period of restricted activity declared by the Government in respect of the Covid-19 virus. Such delegation to enable the Council to fulfil its responsibilities to its residents.”


Such resolution was put to F&GP on Monday 16 March 2020 and agreed by all Town Councillors present. It was agreed to seek other members agreement by email.


In addition, there were statutory meetings to be held: Annual Town’s Meeting by no later than 1 June, and the Annual Meeting (AGM) on any day in May.


However, these could be affected in a “lockdown” situation as the 1972 Local Government Act specifies when these must be held, noting the dates above.


These will be considered on a risk basis taking into account the latest guidance from Public Health England at the relevant time and any new legislation.


Pragmatically, any decree issued by the Government is likely to supersede the 1972 Act – either implicitly, or through legislation issued by Govt/MHCLG


It was agreed to postpone the Annual Town’s Meeting from 20 April to Monday 1 June 2020 (the latest date under the 1972 Act) subject to prevailing circumstances. This may be further postponed.


We may also need to postpone the planned Annual Meeting (our AGM) currently scheduled for 11 May, subject to prevailing circumstances. Again, this statutory meeting may be further postponed.


Currently, the suggestion is that we do not meet again until Mon 29 June to sign off annual accounts. Day to day operations will continue but the aim is to reduce personal contact to avoid Covid-19.


In regard to Planning, it was agreed the planning committee will delegate responsibility to the planning clerk in conjunction with the Chairman and relevant ward members, by email and telephone.


The overall aim is to provide a basic but continued level of service in response to Govt advice.

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